Privacy Policy

Our commitment to your privacy

We understand how important it is to protect your personal information. This document sets out our Privacy Policy commitment in respect of personal information that you may provide to us. We recognise that any personal information we collect about you will only be used for the purposes indicated in our policy, where we have your consent to do so, or as otherwise required or authorised by law. It is important to us that you are confident that any personal information we collect from you or that is received by us will be treated with appropriate respect.

Personal information

When we refer to personal information we mean information or an opinion about you, from which you are, or may reasonably be, identified.

This information may include (but is not limited to) your name, date of birth, driver’s licence number, phone number, email address and residential address. Certain information is fundamental in order for us to meet a requested business transaction and/or relationship with you.  This practice is consistent with normal business policies/practices.

It is not common practice for us to collect other sensitive information about you (such as information about your religion, trade union membership, political opinion, sexual preference or criminal record). We will only collect sensitive information about you with your consent.

Other Information we collect

For each visitor to our web site, our web server collects the following information for statistical purposes:

  • The number of users who visit the website,
  • The date and time of visits,
  • The number of pages viewed,
  • Traffic patterns.

This is anonymous statistical data and no attempt is made to identify users or their browsing activities. We use this data to evaluate our website performance and to improve the content we display.

Why we collect your information

We collect and receive personal information about you in order to conduct our activities. From time to time we may offer other products and services.  The type of information we collect from you will depend on what products and services you use on the website.

How do we collect your information?

Personal information may be collected by us in a number of circumstances, including when an individual: makes an enquiry with us via email or telephone; lodges an enquiry through our website; applies for a product offered by us; attends or purchases a ticket to an event hosted by us or an affiliate; or applies to work with us. Where reasonable and practical we will collect your personal information only directly from you. However, we will also collect information about you from third parties such as from our contractors who supply services to us, through our referrers, from a publicly maintained record or from other individuals or companies as authorised by you. If you do not provide the information requested by us, we may not be able to provide you with our services or products.

If you provide personal information to us about someone else, you must ensure that you are entitled to disclose that information to us and that, without us taking any further steps required by privacy laws, we may collect, use and disclose such information for the purposes described in this Privacy Policy. For example, you should take reasonable steps to ensure the individual concerned is aware of the various matters detailed in this Privacy Policy.  The individual must also provide the consents set out in this Privacy Policy in respect of how we will deal with their personal information.  This may apply to situations such as the provision of personal information of members of the building committee in relation to a building membership.

How do we use your personal information?

We will only use your personal information for purposes related to the products or services we provide to you or for any purpose you might reasonably expect for the information. It is your decision whether you wish to engage in a business relationship with us.

This may include using your personal information for the following purposes: to provide you with the products or services you requested; to verify your identity; to assess, process and manage your application to be a customer or member, including to verify your details and assess our risk; to assess, process and manage your application to work with us; or for complaints handling or data and behavioural analytics purposes.

If you are a registered customer or member for our online services, we may use your e-mail address to advise you of any news, upgrades or changes to our services.  It is our policy to only email customers who give us permission to do so. If we send you an email for a commercial purpose, we will give you the option of not receiving further communications of this nature.

Unless stated otherwise, in connection with a building membership the names and contact details of members on the building committee are understood by us to have been provided with requisite consents to disclose such details by the owners of that personal information and we may use such personal information in connection with the provision of services which were applied for.

To whom will we disclose your personal information?

To enable us to maintain a successful business relationship with you, we may disclose your personal information to: organisations that provide products or services used or marketed by us.  By providing us with your personal information, you consent to us disclosing your information to such entities without obtaining your consent on a case-by-case basis. Sometimes we are required or authorised by law to disclose your personal information. Circumstances in which we may disclose your personal information would be to a Court, Tribunal or law enforcement agency in response to a request or in response to a subpoena or to the Australian Taxation Office. We may from time to time transfer personal information outside Australia to countries whose privacy laws do not provide the same level of protection as Australia’s privacy laws. For example, we may transfer your personal information to the Asia-Pacific (including Singapore), European Union or the United States of America as a result of service providers to our website. We may also use cloud storage and IT servers that are located offshore (including Singapore). By providing us with your personal information, you consent to us disclosing your information to entities located outside Australia and, when permitted by law to do so, on the basis that we are not required to take such steps as are reasonable in the circumstances to ensure that any overseas recipient complies with Australian privacy laws in relation to your information.

Links

This web site contains links to other web sites. Please note that when you click on one of these links, you are moving to another web site. We encourage you to read the privacy statements of these linked sites as their privacy policies may differ from ours.  We are not responsible for your privacy on such other sites.

Age restrictions

By using this site, you agree that you are over 18 years of age.

Direct marketing

From time to time we may use your personal information to provide you with current information about our products, special offers you may find of interest, changes to our organisation, or new products or services being offered by us or any company we are associated with. By providing us with your personal information, you consent to us using your information to contact you on an ongoing basis for this purpose, including by mail, email, SMS, social media and telephone. If you do not wish to receive marketing information, you may at any time decline to receive such information by contacting us. We will not charge you for giving effect to your request and will take all reasonable steps to meet your request at the earliest possible opportunity.

 Are cookies used on the Site?

Cookies are used for a variety of reasons. We use Cookies to obtain information about the preferences of our visitors, users and members and the services they select. We also use Cookies for security purposes to protect our users. For example, if a user is logged on and the site is unused for more than 10 minutes, we may automatically log the user off.

Updating your personal information

It is important to our relationship that the personal information we hold about you is accurate and up to date. During the course of our relationship with you we may ask you to inform us if any of your personal information has changed. If you consider that any information we hold about you is incorrect, you should contact us to have it updated. We will generally rely on you to assist us in informing us if the information we hold about you is inaccurate or incomplete.

Access to your personal information

We will use reasonable efforts to provide you with access to the personal information, which we hold about you. You may request access to any of the personal information we hold about you, at any time. We may charge a fee for our reasonable costs in retrieving and supplying the information to you.

To access personal information that we hold about you, please contact us.

Denied access to your personal information

There may be situations where we are not required to provide you with access to your personal information. For example, such a situation would be information relating to an existing or anticipated legal proceeding with you, or if your request is vexatious. An explanation will be provided to you if we deny you access to your personal information we hold.

How safe and secure is your personal information?

We will take reasonable steps to protect your personal information by storing it in a secure environment. We will also take reasonable steps to protect any personal information from misuse, loss and unauthorised access, unintended modification or disclosure.

Additionally, all stored customer information is protected from unauthorised access through the use of secure passwords and user logons or other security procedures.

We provide visitors and members with a mechanism to delete or deactivate personally identifiable information from the website’s database by contacting us. However, because of backups and records of deletions, it may be impossible to delete a visitor’s entry without retaining some residual information. An individual who requests that personally identifiable information be deactivated will have this information functionally deleted, and we will not sell, transfer, or use personally identifiable information relating to that individual in any way in the future.

Further information and complaints

You may request further information about the way we manage your personal information or lodge a complaint by contacting us. We will deal with any complaint by investigating the complaint, and providing a response to the complainant, provided that we have all necessary information and have completed any investigation required.

Change in our Privacy Policy

We may review all of our policies to attempt to keep up to date. Technology is constantly changing, as is the law and market practices. As a consequence we may change this Privacy Policy from time to time or as the need arises. This Privacy Policy was last updated on 17 August 2017.

Contact details

You can contact us by emailing: help@uoaq.org.au .

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